{"id":4787,"date":"2024-04-15T11:10:03","date_gmt":"2024-04-15T11:10:03","guid":{"rendered":"https:\/\/hera.vistagroup.ge\/%e1%83%a9%e1%83%95%e1%83%94%e1%83%9c-%e1%83%a8%e1%83%94%e1%83%a1%e1%83%90%e1%83%ae%e1%83%94%e1%83%91\/policy\/the-code-of-governance\/"},"modified":"2024-04-18T11:41:39","modified_gmt":"2024-04-18T11:41:39","slug":"the-code-of-governance","status":"publish","type":"page","link":"https:\/\/hera-youth.ge\/en\/about-us\/policy\/the-code-of-governance\/","title":{"rendered":"The Code of Governance"},"content":{"rendered":"\t\t
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Principles of Good Governance<\/strong><\/h4>\n

\u00a0<\/strong><\/p>\n

Principle 1.<\/strong><\/p>\n

Provide good and effective governance. We do this by:<\/strong><\/p>\n

    \n
  1. Understanding our roles and responsibilities;<\/li>\n
  2. Agreeing our vision, purpose and values and making sure that they remain relevant;<\/li>\n
  3. Developing, resourcing, monitoring and evaluating a plan to make sure that our organization achieves its stated purpose.<\/li>\n
  4. Managing, supporting and holding to account staff, volunteers and all who act on behalf of the organization.<\/li>\n<\/ol>\n

    Principle 2.<\/strong><\/p>\n

    Exercising control over our organization. We do this by:<\/strong><\/p>\n

      \n
    1. Identifying and complying with all relevant legal and regulatory requirements;<\/li>\n
    2. Making sure that there are appropriate internal financial and management controls;<\/li>\n
    3. Monitoring progress and spending against plan and budget and reviewing ;<\/li>\n
    4. Identifying major risks for our organization and deciding ways of managing the risks.<\/li>\n<\/ol>\n

      Principle 3.<\/strong><\/p>\n

      Being transparent and accountable. We do this by:<\/strong><\/p>\n

        \n
      1. Acting according to high ethical sdardards;<\/li>\n
      2. Identifying those who have a legitimate interest in the work of our organization (stakeholders) and making sure that there is regular and effective communication with them about our organization;<\/li>\n
      3. Responding to stakeholders\u2019 questions or views about the work of our organization and how we run it;<\/li>\n
      4. Encouraging and enabling the engagement of those who benefit from our organization in the planning and decision-making of the organization.<\/li>\n<\/ol>\n

        Principle 4.<\/strong><\/p>\n

        Working effectively. We do this by:<\/strong><\/p>\n

          \n
        1. Making sure that our governing body, individual board members, committees, staff and volunteers understand their: role, legal duties, and delegated responsibility for decision-making.<\/li>\n
        2. Making sure that as a board we exercise our collective responsibility through board meetings that are efficient and effective.<\/li>\n
        3. Making sure that there is suitable board recruitment, development and retirement processes in place.<\/li>\n
        4. Giving motivation to young volunteers to become a board members.<\/li>\n<\/ol>\n

          Principle 5.<\/strong><\/p>\n

          Behaving with integrity. We do this by:<\/strong><\/p>\n

            \n
          1. Open communications, informing people about the organization and its work;<\/li>\n
          2. Being honest, fair and independent;<\/li>\n
          3. Understanding, declaring and managing conflicts of interest and conflicts of loyalties;<\/li>\n
          4. Listening and responding to the views of supporters, funders, beneficiaries, service users and others with an interest in the organization\u2019s work.<\/li>\n
          5. Protecting and promoting our organization\u2019s reputation.<\/li>\n<\/ol>\n

            We confirm that our organisation is committed to the standards outlined in these principles. We commit to reviewing our organisational practice against the recommended actions for each principle every year.<\/p>\n

            \u00a0<\/strong><\/p>\n

              \n
            1. \n

              Functions, Roles, and Responsibilities of a Leadership Team<\/strong><\/h4>\n<\/li>\n<\/ol>\n

              \u00a0<\/strong><\/p>\n

              Board Member Criteria<\/strong><\/p>\n

                \n
              • Has time to invest in meetings & representation;<\/li>\n
              • Believes in mission and goals;<\/li>\n
              • Understands and accepts legal responsibilities;<\/li>\n
              • Has a skill, talent, or access to resources of benefit;<\/li>\n
              • Has a passion for the people the agency serves;<\/li>\n
              • Understands basic financial reports such as budgets, balance;<\/li>\n
              • sheets, profit & loss statements;<\/li>\n
              • Likes to work on a team;<\/li>\n
              • Will work for the agency without expectation of reward;<\/li>\n
              • Has solid educational Base;<\/li>\n
              • Length of service on Association is more than 2 years;<\/li>\n
              • Involvement in Voluntary Family Planning Work is solid and effective;<\/li>\n<\/ul>\n

                Current Professional \/Government\/Socio Civic Appointments is advantage.<\/em><\/p>\n

                \u00a0<\/em><\/strong>Responsibilities (job description) of Board<\/em><\/strong>\u00a0<\/em><\/strong><\/p>\n

                  \n
                • Determine mission and vision and prominent strategic plan;<\/li>\n
                • Hire\/fire, evaluate, support the Executive Director;<\/li>\n
                • Develop policies governing staff management;<\/li>\n
                • Ensure effective organizational planning;<\/li>\n
                • Ensure adequate financial base;<\/li>\n
                • Ensure integrity of financial operations;<\/li>\n
                • Periodically review agency compliance with mission and values statements;<\/li>\n
                • Evaluate the work of ED and make written appraisal.<\/li>\n
                • Maintain records of board activities and decisions;<\/li>\n
                • Represent agency to constituencies;<\/li>\n
                • Assess its own performance<\/li>\n
                • Governing Body Members and senior staff complete a conflict of interest declaration annually and are these reviewed by the Governing Body regularly<\/li>\n
                • To Insure diversity of the board by actively trying to involve young in its Governing Body; ( the person is able to become members of the governing body, if she\/he is volunteer of the organization at least 1 year)<\/li>\n
                • Governing Body should be composed of individuals with a diverse set of skills, backgrounds and experiences;<\/li>\n
                • the representative of the governing body of the Association \u201cHERA-XXI\u201d are volunteers and they can\u2019t apply for any paid position within the Association, unless they have tendered their resignation and at least 6 months has passed;<\/li>\n<\/ul>\n

                  The governing body should be composed at least 50% of women and 20% young people below the age 25.<\/em><\/strong><\/p>\n

                  \u00a0<\/em><\/strong><\/p>\n

                  Structure of Governing Body\/Board \u00a0<\/em><\/strong><\/p>\n

                    \n
                  • President<\/li>\n
                  • Vice-Chair<\/li>\n
                  • Secretary<\/li>\n
                  • Treasurer<\/li>\n
                  • Branch representative<\/li>\n<\/ul>\n

                    Role\/Responsibility of the President<\/em><\/strong><\/p>\n

                      \n
                    • Manages Board and Board members meetings;<\/li>\n
                    • Maintains meeting discipline of time, agenda, and facilitates decision-making;<\/li>\n
                    • Appoints all Committee Chairs;<\/li>\n
                    • Assists the Executive Director (staff) with agenda development;<\/li>\n
                    • Oversees process of hiring a new Director;<\/li>\n
                    • Coordinates Board self-assessment;<\/li>\n
                    • Acts as spokesperson or the agency;<\/li>\n
                    • Consults with Board members on their performance<\/li>\n
                    • Decides the accessibility on Board meeting essential documents together with Board<\/li>\n<\/ul>\n

                      Role\/Responsibility of the Vice President<\/em><\/strong><\/p>\n

                      \u00a0<\/em><\/strong><\/p>\n

                        \n
                      • Understands the responsibilities of the Board Chair and is willing and able to perform these duties in the absence of the chair;<\/li>\n
                      • Serves on Board Meetings;<\/li>\n
                      • Carries out special assignments as requested by the Chair;<\/li>\n<\/ul>\n

                        Role\/Responsibility of the Treasurer<\/em><\/strong><\/p>\n

                          \n
                        • Serves as financial consultant and is a watchdog in financial management field;<\/li>\n
                        • Works with the Executive Director and Chief Financial Officer (staff) to ensure reports are accurate & clear;<\/li>\n
                        • Assists with preparation of the annual budget;<\/li>\n
                        • Reviews annual audits and answers Board questions<\/li>\n<\/ul>\n

                          Role\/Responsibility of the Secretary<\/em><\/strong><\/p>\n

                            \n
                          • Prepare documentary agendas;<\/li>\n
                          • Maintains & ensures accuracy of all board records;<\/li>\n
                          • Provides meeting notices;<\/li>\n
                          • Reviews Board minutes, assists in preparation if needed;<\/li>\n
                          • Maintains communication among Board members;<\/li>\n
                          • Serves on Board Meetings;<\/li>\n<\/ul>\n

                            Role\/Responsibility of the Branch representative<\/em><\/strong><\/p>\n

                            \u00a0<\/em><\/strong><\/p>\n

                              \n
                            • Ensure the branch voice, needs is heard and met at the Board Meetings;<\/li>\n
                            • Serves on Board Meetings<\/li>\n<\/ul>\n

                              \u00a0Effectiveness of Board<\/em><\/strong><\/p>\n

                                \n
                              • Ensure all board members know their responsibilities;<\/li>\n
                              • Set meetings a year in advance;<\/li>\n
                              • Start on time or as soon as a quorum is present;<\/li>\n
                              • Keep accurate, concise minutes;<\/li>\n
                              • Develop a standard agenda;<\/li>\n
                              • Maintain discipline, encourage participation;<\/li>\n<\/ul>\n

                                \u00a0<\/em><\/strong><\/p>\n

                                Governing Body Responsibilities in General:<\/em><\/strong><\/p>\n

                                \u00a0<\/em><\/strong><\/p>\n

                                Operates at a policy (governance) versus operational (management) level by establishing policies that guide the association to run: Effectively; Legally; Ethically;<\/p>\n

                                  \n
                                • Ensures development of a multiple-year strategic plan that is updated every 5 years;<\/li>\n
                                • Links meeting agendas and decisions directly to the strategic plan;<\/li>\n
                                • Ensures that all components of the association are charged appropriately and are working in alignment toward implementation of the strategic plan;<\/li>\n<\/ul>\n

                                  Ensures the financial integrity of the association<\/p>\n

                                    \n
                                  • Setting financial policies tied to programmatic goals;<\/li>\n
                                  • Developing and approving an annual budget linked to the strategic plan;<\/li>\n
                                  • Monitoring financial outcomes and performance;<\/li>\n
                                  • Viewing finances and resource mobilization sustainability perspectives;<\/li>\n<\/ul>\n

                                    Ensures that individual board members participate responsibly by committing the necessary \u00a0\u00a0time and coming to meetings well-prepared;<\/p>\n

                                      \n
                                    • Doing appropriate board-level work between meetings;<\/li>\n
                                    • Keeping politics in perspective;<\/li>\n
                                    • Supporting board decisions and association policies to members<\/li>\n<\/ul>\n

                                      Operates as a high-performing team by<\/p>\n

                                        \n
                                      • Working effectively together;<\/li>\n
                                      • Solving problems effectively;<\/li>\n
                                      • Getting results;<\/li>\n<\/ul>\n

                                        Maintains a strong partnership with the chief staff executive by<\/p>\n

                                          \n
                                        • Setting guidelines for authority, responsibility, and accountability;<\/li>\n
                                        • Nurturing open, frequent, and honest communication in both directions;<\/li>\n
                                        • Providing a mutually supportive environment;<\/li>\n<\/ul>\n

                                          Evaluates each of these on an annual basis:<\/p>\n

                                            \n
                                          • Association policies;<\/li>\n
                                          • Financial performance;<\/li>\n
                                          • The staff executive;<\/li>\n
                                          • Board performance;<\/li>\n
                                          • Performance of all components of the organization<\/li>\n<\/ul>\n
                                              \n
                                            1. \n

                                              KNOWLEDGE AND SKILL REQUIREMENTS for BOARD MEMBERSHIP<\/strong><\/h4>\n<\/li>\n<\/ol>\n

                                              \u00a0<\/strong><\/p>\n

                                                \n
                                              • Experience in strategic planning and execution;<\/li>\n
                                              • Knowledge of contracting, negotiating, and change management;<\/li>\n
                                              • Skill in examining and re-engineering operations and procedures;<\/li>\n
                                              • Experience in formulating policy and developing and implementing new strategies and procedures<\/li>\n
                                              • Ability to develop financial plans and manage resources;<\/li>\n
                                              • Ability to analyze and interpret financial data;<\/li>\n
                                              • Knowledge of public relations principles and practices;<\/li>\n
                                              • Knowledge of communication and public relation techniques;<\/li>\n
                                              • Ability to develop and deliver presentations;<\/li>\n
                                              • Ability to identify and secure funding\/revenue sources;<\/li>\n
                                              • Professional written and verbal communication skills;<\/li>\n
                                              • Ability to communicate and interact with officials at all levels of government and to work effectively with a wide range of constituencies in a diverse community;<\/li>\n
                                              • Ability to motivate teams and simultaneously manage several projects<\/li>\n<\/ul>\n
                                                  \n
                                                1. \n

                                                  The Board and the Exhaustive Director Relationship<\/strong><\/h4>\n<\/li>\n<\/ol>\n

                                                  \u00a0<\/strong><\/p>\n

                                                  The Board\u2019s obligations to the ED include:<\/p>\n

                                                    \n
                                                  • Compensation, benefits, and a working atmosphere that make the ED\u2019s position attractive to the best possible candidates;<\/li>\n
                                                  • A clear duty statement and performance goals;<\/li>\n
                                                  • Regular formal performance reviews;<\/li>\n
                                                  • Constructive informal feedback on job performance;<\/li>\n
                                                  • Rewards for tasks well done; and<\/li>\n
                                                  • Prompt and thoughtful response to request for guidance or assistance.<\/li>\n<\/ul>\n

                                                    The ED\u2019s obligations to the Board include :<\/p>\n

                                                      \n
                                                    • Commitment to the organisation\u2019s mission and sensitivity to the communities it serves;<\/li>\n<\/ul>\n
                                                        \n
                                                      • Responsible performance of fundamental organisational and administrative tasks;<\/li>\n
                                                      • An administrative structure and decision-making mechanism that promote a productive working atmosphere and effective staff relations;<\/li>\n
                                                      • Thorough and timely communication with the Board on financial and administrative matters;<\/li>\n
                                                      • Effective representation of the organisation in the community and commitment to enhancing its public image; and<\/li>\n
                                                      • Prompt and thoughtful response to Board member\u2019s requests for information.<\/li>\n<\/ul>\n

                                                        Adopted 08.06.2007<\/p>\n

                                                        Reviewed on 20.03.2008 Governing Body Responsibilities in General amended<\/p>\n

                                                        Reviewed on 07.05.2012<\/p>\n

                                                        \u2014\u2014\u2014\u2014-<\/em><\/strong><\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

                                                        Principles of Good Governance \u00a0 Principle 1. Provide good and effective governance. We do this by: Understanding our roles and responsibilities; Agreeing our vision, purpose and values and making sure that they remain relevant; Developing, resourcing, monitoring and evaluating a plan to make sure that our organization achieves its stated purpose. Managing, supporting and holding […]<\/p>\n","protected":false},"author":2,"featured_media":4244,"parent":4738,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-4787","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/pages\/4787","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/comments?post=4787"}],"version-history":[{"count":1,"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/pages\/4787\/revisions"}],"predecessor-version":[{"id":4788,"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/pages\/4787\/revisions\/4788"}],"up":[{"embeddable":true,"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/pages\/4738"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/media\/4244"}],"wp:attachment":[{"href":"https:\/\/hera-youth.ge\/en\/wp-json\/wp\/v2\/media?parent=4787"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}